A resignation letter is a formal document written by an employee to inform their employer that they are leaving their job position.
It typically includes the employee’s name, job title, date of resignation, reason for leaving, and a thank you note to the employer and colleagues for the opportunities and experiences gained while working at the company.
A resignation letter is an important professional courtesy and helps to maintain a positive relationship with the employer even after leaving the job.
Writing a resignation letter can be a daunting task, but it is important to do it properly to maintain a positive relationship with your employer and leave on good terms.
Here is a comprehensive guide on how to write a resignation letter:
Start with the date and address
Begin your resignation letter by including the date and your employer’s address.
This should be placed at the top of the page, aligned to the left.
Address your employer
Address your employer by name, followed by their job title. For example, “Dear John Smith, CEO.”
Write Your Caption
Give it a brief heading
State your intention to resign
Make it clear from the start that you are resigning from your position.
You can use a simple statement such as “I am writing to inform you that I have decided to resign from my position as [job title] effective [date].”
Express gratitude
Express your gratitude for the opportunity to work for the company and any positive experiences you had during your time there.
This can help to maintain a positive relationship with your employer and leave on good terms.
Provide a reason (optional)
If you feel comfortable, you can provide a reason for your resignation.
However, this is not necessary and it is up to you whether or not you choose to include it.
Offer assistance during the transition
Offer to assist with the transition process and provide any necessary information or training to ensure a smooth handover.
This shows that you are committed to leaving on good terms and maintaining a positive relationship with your employer.
End on a positive note
End your resignation letter on a positive note, thanking your employer once again for the opportunity to work for the company and wishing them all the best in the future.
Sample resignation letter:
[Your Name]
[Your Address]
[Date]
[Employer’s Name]
[Company Name]
[Address]
Dear [Employer’s Name],
[Write your Caption]
I am writing to inform you that I have decided to resign from my position as [Job Title] effective [Date]. I have accepted an opportunity that will allow me to pursue my career goals and further develop my skills.
I would like to express my gratitude for the opportunity to work for [Company Name]. During my time here, I have learned a great deal and had many positive experiences. I appreciate the support and guidance provided by my colleagues and superiors.
I am committed to ensuring a smooth transition and am willing to assist in any way possible during this process. Please let me know if there is anything I can do to help.
Thank you once again for the opportunity to work for [Company Name]. I wish you and the company all the best in the future.
Sincerely,
Signature
[Your Name]