In a recent communication from the National Secretariat of PRINCOF, a decision has been made regarding the refund of feeding grants to Level 400 students for the 1st semester of the 2022/23 academic year.
The guidelines for the calculation and disbursement of the refund were discussed during the last conference held at Koforidua on August 4, 2023.
Calculating the Refund
The refund calculation is based on the approved Academic Calendar, which allocated 12 weeks for Macro teaching.
According to the guidelines, the calculation is as follows:
- 12 weeks x 7 days/week = 84 days
- 84 days x GHS10.00/day = GHS840.00
Subtracting Orientation and Examination Days
Before the students embarked on their fieldwork, a 3-day orientation was provided at the College. Additionally, the number of days used for examinations (if the students were fed) must be considered.
The guidelines estimate that the maximum number of days for both the orientation and examination is 12 days.
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However, this number may vary for each College.
Discussion and Agreement with Student Leadership
Principals of the respective Colleges are instructed to meet with the student leadership to determine the exact number of days to be used in the refund calculation.
This is essential to ensure transparency and consensus regarding the number of days to be deducted.
Refund Procedures for Colleges
Based on the determined number of days for orientation and examination, the refund process will differ for each College:
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- Colleges that provided meals to students during the specified period should deduct the GHS10.00 per day feeding grant from the total of GHS840.00. The remaining amount should be refunded to the students.
- Colleges that did not provide meals to students during the specified period must refund the full amount of GHS840.00 to each student.
- Colleges that provided meals at a fee should work out the difference with the local student leadership. This difference should be deducted from the GHS840.00 before refunding the remaining amount to the students.
Disbursement of Refunds
Principals are advised to credit the accounts of eligible students with the refund amount. However, the refund should not be provided in cash until all outstanding student bills, including Congregation fees, are fully paid.
